By Laws
of the
AMES
RANCH OWNERS ASSOCIATION
TABLE OF
CONTENTS
Contents
4.2 CONDUCT OF MEETINGS; PARLIMENTARY PROCEDURE.
4.3 ANNUAL MEETINGS OF MEMBERS.
4.8 QUORUM; ADJOURNED MEETINGS AND NOTICE THEREOF.
4.12 PROXY AND WRITTEN BALLOT, FORM.
5 COMMENCEMENT
OF ASSOCIATION; INTERIM OPERATION OF ASSOCIATION AREAS
5.1 COMMENCEMENT OF ASSOCIATION.
5.2 INTERIM OPERATION OF ASSOCIATION AREA.
6.1 NUMBER AND QUALIFICATIONS OF DIRECTORS.
7 NOMINATION
AND ELECTION OF DIRECTORS
8.1 COMMON INTEREST DEVELOPMENT OPEN MEETING ACT.
8.12 MEMBERS' ATTENDANCE AT MEETINGS.
8.17 MINUTES OF BOARD MEETINGS.
9 POWERS
AND DUTIES OF THE BOARD
9.4.1 CONDUCT,
MANAGE THE ASSOCIATION.
9.4.2 MAINTAIN
THE ASSOCIATION PROPERTY; CAPITAL IMPROVEMENTS.
9.4.3 ENTER
ANY RESIDENTIAL LOT.
9.5 INDEBTEDNESS; SALE OF PROPERTY.
9.8.1 INSURANCE
RELATED CONTRACTS
9.8.2 ASSOCIATION
GOODS AND SERVICES.
9.8.4 TERMINATION
OF PROFESSIONAL MANAGEMENT
9.9.1 NOTICE
TO ELIGIBLE MORTGAGE HOLDERS; ELIGIBLE INSURERS.
9.9.3 NOTICE
OF SUBSTANTIAL DAMAGE OR DESTRUCTION.
9.10.5 BOARD
REVIEW OF FINANCIAL STATEMENTS.
9.11 ADDITIONAL POWERS AND DUTIES OF BOARD.
9.12.1 APPOINTMENT
OF TRUSTEE.
9.12.2 CHANGE
PRINCIPAL OFFICE.
9.12.5 DUPLICATION
OF BUILDING PLANS.
12.3 INSPECTION OF BOOKS AND RECORDS.
12.4 REQUEST FOR COPIES OF REPORTS.
13 ENFORCEMENT
OF BONDED OBLIGATIONS
The name of the corporation shall be
the AMES RANCH OWNERS ASSOCIATION, a California nonprofit mutual benefit
corporation, herein referred to as the "Association." The office of
this corporation shall be located in the County of San Diego, State of
California.
Declaration
shall mean and refer to the DECLARATION OF COVENANTS, CONDITIONS AND
RESTRICTIONS FOR "AMES RANCH," recorded February 21, 2003 as Document
No. 2003-0197113, as amended by that certain First Amendment thereto recorded
April 22, 2003 as Document No. 2003-0461180; both as shown in the Official
records of the Office of the County Recorder of San Diego County, California,
covering the AMES RANCH Planned Development Project, including such amendments
thereto as may from time to time be recorded.
Each definition set forth in the
Declaration Article entitled "DEFINITIONS" shall have the same
meaning with these Bylaws, and each such definition is by this reference
incorporated herein.
The Association shall have two (2) classes
of voting membership as set forth in the Declaration and the Articles.
All
meetings of Members shall be held on the Project or at such other location in
San Diego County, California, in reasonable proximity to the Project, as may be
designated in the notice of meeting.
All
meetings of Members shall be conducted in accordance with a recognized system
of parliamentary procedure or such parliamentary procedures as the Members may
adopt, pursuant to Civil Code Section 1363, as it may be amended from time to
time.
The first annual meeting of Members
shall be held within six (6) months after the close. Of escrow for the sale of
the first Residential Lot by Declarant, or within forty-five (45) days after close of escrow for
the sale by Declarant of fifty-one percent (51%) of the Residential Lots
authorized for sale under the first Public Report for the Project, whichever
shall first occur. Subsequent annual meetings of Members shall be held in each
succeeding year within two weeks before or after the anniversary of the first
annual meeting of Members on a day to be determined by the Board, which shall
not be a legal holiday.
Written notice of each such annual
meeting shall be given to each Member and, upon written request therefor, to
all first Mortgagees. Such notice shall be delivered either personally or by
sending a copy of the notice through the mail or by telegraph, charges prepaid,
to the address appearing on the books of the Association or supplied to the
Association for the purpose of notice. If no address is supplied, notice shall
be deemed to have been given if mailed to the address of the Residential Lot
owned by such Member or encumbered by the first Mortgagee, or published at
least once in some newspaper of general circulation in the county of said
principal office. All such notices shall be sent not less than ten (10) days
(except in emergency situations in which case as much advance notice shall be
given as is reasonably possible) and not more than ninety (90) days before each
annual meeting, and shall specify the place, day and hour of such meeting and
any matters the Board intends to present for action by the Members; the
foregoing notwithstanding, any proper matter may be presented at such meeting
for action:
Special meetings of Members; for any
purpose or purposes whatsoever, may be called and scheduled at any time by the
Board in response to the vote of a majority of the Board of Directors, or in
response to a request by the Chairman of the Board, the President, or upon
written request of the Members representing five percent (5%) of the total
voting power of the Association. Except in special cases where other express
provision is made by statute, notice of such special meetings shall be given in
the same manner as for annual meetings of Members. Notices of any special meeting
shall specify in addition to the place, day and hour of such meeting, the
general nature of the business to be transacted.
First
Mortgagees shall have the right to attend all membership meetings through a
representative designated in writing and delivered to the Board.
Membership
shall be held as provided in the Declaration, unless a contrary voting
requirement is called for specific matters elsewhere in these Bylaws, the Declaration
or Articles, any action by the Association which must have the approval of the
Members before being undertaken shall require the vote or written assent of a
majority of each class of membership. Where the vote or written assent of each
class of membership is required, any requirement that the vote of Declarant be
excluded is not applicable. After the conversion of Class B membership to Class
A membership, any provision herein requiring the approval of Members other than
Declarant shall mean the vote or written assent of a majority of the total,
voting power of the Association (including Declarant's votes) and the vote or
written assent of a majority of the total voting power of Members other than
the Declarant. Voting rights attributable to Residential Lots shall not vest
until assessments against those Residential Lots have been levied by the
Association. Except as provided in the Section entitled "Election"
herein, voting of the Members on all matters may be done via voice (vocally) or
by ballot.
The presence in person or by proxy at
any meeting of the Owners of a majority of the voting power of the Association
(excluding the number of votes as to which voting rights are suspended at the
time of the subject meeting) shall constitute a quorum for the transaction of
any action at such meeting, except as otherwise provided in the Declaration or
these Bylaws. In the absence of a quorum at a meeting, a majority of the Owners
present in person or by proxy may adjourn the meeting to another time, but may
not transact any other business. An adjournment for lack of a quorum shall be
to a date not less than five (5) days and not more than thirty (30) days from
the original meeting date, and the quorum for such resumed meeting shall be the
presence in person or by proxy of twenty-five percent (25%) of the total voting
power of the Association (excluding the number of votes as to which voting
rights are suspended at the time of the subject meeting); provided, however, if
after adjournment a new date is fixed for the adjourned meeting, notice of the
time and place of the adjourned meeting shall be given to members in the manner
described for regular meetings; provided further, that in the event the quorum
requirement becomes twenty-five percent of the voting power of the membership,
then the only matters that may be voted upon at any meeting actually attended
in person or by proxy of one-third (1/3) or less of the voting power, are
matters notice of the general nature of which was given in the notice of
meeting.
When
any membership meeting, either annual or special, is adjourned for thirty (30)
days or more, notice of the adjourned meeting shall be given as in the case of
an original meeting. Except as aforesaid, it shall not be necessary to give any
notice of an adjournment or of the business to be transacted at an adjourned
meeting other than by an announcement at the meeting at which such adjournment
is taken.
The
transactions of any meeting of Members, either annual or special, however
called and noticed; shall be as valid as though they occurred at a meeting duly
held after regular call and notice if a quorum be present either in person or
by proxy and if, either before or after the meeting, each of the Members
entitled to vote, not present in person or by proxy, signs a written waiver of
notice or a consent to the holding of such meeting or an approval of its
correct minutes. All such waivers, consents or approvals shall be filed with
the corporate records or made a part of the minutes of the meeting.
Any
action on a matter that may be taken by the vote of Members at a regular or
special meeting (except for the election of directors which must be conducted
in accordance with the provisions of the Section entitled "Election"
herein) may be taken without a meeting if, in compliance with Section 7513 of
the California Corporations Code, including such amendments thereto as may from
time to time be made, a ballot is distributed to every Member entitled to vote
on the Matter. Such shall set forth the proposed action (including any known
contrary opinions) provide an opportunity to specify approval or disapproval of
any proposal, and provide a reasonable time frame within which to return the
ballot to the Association. Approval by written ballot shall be valid only when
the number of votes cast by ballot within the time period specified equals or
exceeds the quorum required to be present at a meeting authorizing the action,
and the number of approvals equals or exceeds the number of votes that would be
required to approve at a meeting at which the total number of votes cast was
the same as the number of votes cast by ballot. All soliciting ballots shall
indicate the number of responses needed to meet the quorum requirement and
shall state the percentage of approvals necessary to pass the measure
submitted.
At
all meetings of Members, each Member may vote in person or by proxy (provided,
however, at the first annual meeting described in Section 4.3 above, Members
may only vote in person). All proxies shall be in writing and filed with the
Secretary before the appointed time of each meeting. Every proxy shall be revocable
and shall automatically cease upon conveyance by the Member of such Member's
Residential Lot, or upon receipt of notice by the Secretary or the Board of the
death or judicially declared incompetence of a Member, or upon the expiration
of three (3) years from the date of the proxy. In addition, voting by proxy
shall comply with any other applicable requirements of California Corporations
Code Sections 7514 and 7613.
In
addition to any other requirements, any form of proxy or written ballot
distributed by any person to the membership of the Association shall afford the
opportunity to specify a choice between approval and disapproval of each matter
or group of matters to be acted upon. It shall not be mandatory that a candidate
for election to the governing body be named in the proxy or written ballot. The
proxy or written ballot shall provide that, where the member specifies a
choice, the vote shall be cast in accordance with that choice. The proxy shall
also identify the person or persons authorized to exercise the proxy and the
length of time it will be valid.
The Association shall not commence
business until such time that a Board of Directors has been elected pursuant to
the provisions therefor contained in these Bylaws. Notwithstanding the
foregoing the existence of the Association shall begin upon either (a) the
filing of the Articles in the Office of the California Secretary of State, or,
(b) in the event that the Articles are not filed prior to the conveyance of the
first Residential Lot in the Project, for whatever reason, then upon the
conveyance of the first Residential Lot in the Project to a Retail Buyer or
upon the execution of Articles of Association by an "organizer,"
whichever first occurs.
Following
the conveyance of the first Residential Lot to a Retail Buyer in the Project,
and prior to the election of a Board of Directors of the Association as
described in these Bylaws (hereafter "Interim Period"), the Declarant
or its designated agent may operate and handle the affairs for the Association
Area of the Project; provided, however, such operation shall specifically not
commence the business of the Association. During such Interim Period, Declarant
or its agent, may establish in the name of the Association and/or in
Declarant's name in trust for the Association, one or more separate, segregated
bank accounts in its name, in trust for the future Association, to collect
assessments from Owners and for the disbursement of proper expenditures
necessary to operate the Association Area of the Project, including provisions
for reserves in accordance with the Project Documents (hereafter "Interim
Account"). During the Interim Period, Declarant or its appointed agent may
be signatory on the Interim Account(s). All collections of assessments and
disbursement of funds attributable to the operation and maintenance of the
Association
Area
during the Interim Period shall, to the fullest extent possible, be affected
through the Interim Account( s). Declarant or its agent shall maintain or cause
to be maintained, in accordance with generally accepted accounting practices,
records of the following:
(a) All assessments paid into the Interim
Account(s) by Declarant and Retail Buyers;
(b) All expenditures paid out of the Interim
Account(s);
(c) All receipts, expenditures and disbursements
attributable to the operation of the Association Area, and Common Expenses of
the Association during the Interim Period; and
(d) All expenditures claimed by the Declarant as
offsets or credits against assessments owed.
The
foregoing shall be called "Interim Account Records."
Upon
the commencement of business of the Association, but not later than seven (7)
days thereafter, Declarant wits agent shall transfer all funds of the Interim
Account(s) to the Association, together with an accounting of the Interim
Account Records.
The
Interim Account Records shall be made available for examination, inspection and
copying by the Association and the California Real Estate Commissioner, or
their respective designated representative(s), upon request during regular
business hours. Declarant's obligation to maintain or cause to be maintained
the Interim Account Records shall terminate upon the earlier of (1) the
conveyance of the last Residential Lot in the Project to a Retail Buyer under
the authority of a Public Report, or (2) three years after the expiration of
the most recent Public Report on the Project or any portion thereof.
The affairs of the Association shall
be managed by a Board of three (3) directors until changed by amendment to this
Section of the Bylaws. Directors must be Members of the Association, or an officer,
director, employee or agent of a Member, including Declarant; provided,
however, if a Residential Lot is owned by more than one Person, each such
Person being a Member of the Association, only one of such Members may be a
director. The foregoing notwithstanding, the initial directors may be appointed
by the Declarant or the Sole Incorporator, and shall hold office until the first
meeting of the Members as described in the Section entitled
"Election" herein and until their successors are elected.
At
the first annual meeting of Members, one (1) director shall be elected for a
term of one year and two (2) directors for a term of two years. Thereafter,
directors shall be elected at each annual meeting of Members to fill the
vacancies of those directors whose term then expires and the term of each such
director so elected shall be two (2) years. Unless vacated sooner, each
director shall hold office until the director's term expires and a successor is
elected. If any annual meeting is not held or the directors are not elected
thereat, the directors may be elected at any special meeting of Members held
for that purpose.
(a) Unless the entire Board is removed from
office by the vote of the Association Members, an individual director shall not
be removed prior to the expiration of his term of office if the number of votes
cast against his removal or not consenting in writing to his removal would be
sufficient to elect the director if voted cumulatively at an election at which
the same total number of votes were cast and the entire number of directors
authorized at the time of the most recent election of directors were then being
elected. A director elected to office solely by the votes of Members other than
Declarant may be removed from office prior to the expiration of his term only
upon the vote of a simple majority of the voting power of Members other than
Declarant. Provided, however, the Board may declare vacant the office of a
director (a) who has been declared of unsound mind by final court order, (b)
who has been convicted of a felony, or (c) who is no longer a Member of the
Association. In the event of the death or resignation of a director, his or her
successor shall be appointed by the Board at a duly held meeting of the Board
or by a sole remaining director, and shall serve fat' the unexpired term of his
or her predecessor.
(b)
A vacancy or vacancies shall be
deemed to exist in case of death, resignation or removal of any director, or if
the Members shall increase the authorized number of directors but shall fail, at
the meeting at which such increase is authorized, or at any adjournment
thereof, to elect the additional directors so provided for, or in case the
Members fail at any time to elect the full number of authorized directors. The
Members may elect a director at any time to fill any vacancy not filled by the
directors, and may elect the additional directors at the meeting at which an
amendment by the Bylaws is voted authorizing an increase in the number of
Directors. A vacancy created by removal of a director can be filled only by
election of the Members. No reduction of the number of directors shall have the
effect of removing any director prior to the expiration of his or her term of
office.
Neither
the directors nor the officers of the Association shall receive any monetary
compensation for their services performed in the conduct of the business of the
Association, except upon the vote or written consent of a majority of the
voting power of the Association residing in members other than the Declarant.
Nothing herein contained shall be construed or preclude any director or officer
from serving the Association in any other capacity as an agent, employee or
otherwise and receiving compensation therefor. Directors and officers of the
Association may be reimbursed for expenses incurred in carrying on the business
of the Association.
Nomination
for election to the Board of Directors shall be made by a Nominating Committee.
Notice to the Members of the meeting shall include the names of all those who
are nominees at the time the notice are sent. Nominations may also be made from
the floor at the annual meeting. The Nominating Committee shall consist- of a
Chairman, who shall be a Member of the Board, and two (2) or more Members of
the Association. The Nominating Committee shall be appointed by the Board of
Directors not less than thirty (30) days prior to each annual meeting of the
Members, to serve until the close of such annual meeting. The Nominating
Committee shall make as many nominations for election to the Board as it shall
in its discretion determine, but not less than the number of vacancies that are
to be filled. All candidates shall have reasonable opportunity to communicate
their qualifications to Members and to solicit votes.
The first election of the Board shall
be conducted at the first meeting of the Association described in the section
entitled "Annual Meetings of Members" herein, at which time all
positions on the Board shall be filled. At such election the Members or their
proxies may cast, in respect to each vacancy, as many votes as they are
entitled to exercise under the provisions of the Declaration. The persons
receiving the largest number of votes shall be elected. Cumulative voting is
required for all elections in which more than two (2) directors are to be
elected; provided, however, all Members shall be entitled to cumulate their
votes for one (1) or more candidates for the Board, if the candidate's name has
been placed in nomination prior to voting, and if a Member has given notice at
the meeting prior to the voting of his or her intention to cumulate votes.
Voting for directors shall be by secret written ballot. So long as a majority of
the voting power of the Association resides in the Declarant, or so long as
there are two (2) outstanding classes of membership in the Association, not
less than twenty percent (20%) of the incumbents on the Board shall have been
elected solely by the votes of Owners other than the Declarant.
Regular
and special meetings of the Board shall be governed by the provisions of the
Common Interest Development Open Meeting Act (the "Open Meeting Act")
contained in Section 1363.05 of the Civil Code, or any statutory amendment
thereto. To facilitate the Board, the Association and its Members, provisions
of the Open Meeting Act (as contained in the Civil Code as of the date of the
issuance of the first Pubic Report for the Project) are generally detailed
within this Article 8. The Board and Association Members, however, should refer
to contemporary Civil Code for current provisions of both the Open Meeting Act
and the Common Interest Development Act, which shall have precedence over the
provisions contained herein (see Section 14(c) under the "AMENDMENTS"
Article herein).
The
word "meeting," as applied to "meeting of members of the Board
of Directors, " shall include any congregation of a majority of the
members of the Board at the same time and place (including telephone meetings,
in which case the Board members need not be present in the same place) to hear,
discuss, or deliberate upon any item of business scheduled to be heard by the
Board, except those matters that May be discussed in executive session.
All
meetings of the Board shall be held within the Project, or at such other
location in the County, California, in reasonable proximity to the Project, as
may be designated in the notice of meeting. Members of the Board may
participate in a meeting through use of conference telephone, electronic video
screen communication or similar communications equipment, so long as (a) all
Board members participating in such meeting can communicate with all of the
other Board members, (b) each Board member is provided the means of
participating in all matters before the Board, including, without limitation,
the capacity. to propose, or to interpose an objection to a specific action to
be taken by the Association, and (c) the Association adopts and implements some
means of verifying both of the following: (i) a person participating in the
meeting is, in fact, a director or other person entitled to participate in the
Board meeting; and, (ii) all actions of, or votes by the Board are taken or
cast only by the directors and not by persons who are not directors, were made
by that director and not by another person not permitted to participate as a
director.
Immediately
following each annual meeting of Members, the Board shall hold a regular
meeting for the purpose of organization, election of officers and the
transaction of other business. Notice of such meeting is hereby dispensed with.
Regular
meetings of the Board shall be held without call bimonthly, or at such time as
the Board shall determine; provided, however, should said day fall upon a legal
holiday, then said meeting shall be held at the same time on the next day
thereafter enduing which is not a legal holiday. The meeting place shall
ordinarily be within the Project itself unless, in the judgment of the Board, a
larger meeting room is required than exists within the Project, in which case,
the meeting room selected shall be as close as possible to the Project.
Special
meetings of the Board for any purpose or purposes may be called at any time by
the President, or, if he is absent or unable or refuses to act, by any Vice
President, or by any two (2) Directors other than the President.
Except
for emergency meetings, all Members shall be given notice of the time and place
of all meetings of the Board at least four (4) days prior to the meeting.
Notice may be given by posting the notice in a prominent place or places within
the Project, by mail or delivery of the Notice to each Unit in the Project, or
by newsletter or similar means of communication. Notice of special Board
meetings shall include the nature of any special business to be considered.
Notice to members of the Board shall be not less than four (4) days prior to
the meeting; provided, however, notice of a meeting need not be given to any
director who has signed a waiver of notice or a written consent to the holding
of the meeting.
Emergency
meetings of the Board may be called by the President or by any two members of
the Board other than the President, if there are circumstances that could not
have been reasonably foreseen which require immediate attention and possible
action by the Board, and which of necessity make it impracticable to provide notice
as required by the Section immediately above entitled "Notice of Meetings."
A
majority of the directors shall be necessary to constitute a quorum for the
transaction of business, except to adjourn as hereinafter provided. Every act
or decision done or made by a majority of the directors present at a meeting
duly held at which a quorum is present shall be regarded as the act of the
Board.
A
quorum of the directors may adjourn any directors' meeting to meet again at a
stated day and hour; provided, however, that in the absence of a quorum, a
majority of the directors present at the directors' meeting, either regular or
special, may adjourn from time to time until the time fixed for the next
regular meeting of the Board.
Notice
of adjournment of any Directors' meeting, either regular or special, need not
be given to absent Directors if the time and place are fixed at the meeting
adjourned.
Any
Member of the Association may attend meetings of the Board, except as provided
in Section 8.13 below entitled "Executive Session"
(a) The Board may, upon the vote of a
majority of its members present at a meeting in which a quorum for the
transaction of business has been established, adjourn a meeting and reconvene
in "executive session" to discuss and vote upon personnel matters,
litigation in which the Association is or may become involved and orders of
business of a similar nature. The nature of any and all business to be
considered in executive session shall first be announced in open session. Any
matter discussed in executive session shall be generally noted in the minutes
of the Board.
(b)
Members of the Association may attend
executive sessions of the Board, except when the Board adjourns to consider
litigation, matters relating to the formation of contracts with third parties,
Member discipline or personnel matters. The Board shall permit any Member to
speak at any meeting, except for meetings of the Board held in executive
session. A reasonable time limit for all Members of the Association to speak to
the Board or before a meeting of the Association (i.e. to speak openly during a
meeting of the Board other than at an executive session of the Board) shall be
established by the Board. A Member of the Association who may be subject to a
fine, penalty or other form of discipline, may request that the Board consider
such Member's fine, penalty or other form of discipline in executive session,
which meeting such requesting Member shall be entitled to attend.
Any
action required or permitted to be taken by the Board may be taken without a
meeting, if all members of the Board shall individually or collectively consent
in writing to such action. Such written consent or consents shall be filed with
the minutes of the proceedings of the Board. Such actions by written consent
shall have the same force and effect as a unanimous vote of the Board of
Directors. An explanation of the action to be taken or actually taken by the
Board shall be given to the members of the Association within three (3) days after
all written consents have been obtained. Said explanation shall be given in the
same manner as provided for the giving of notice of regular meetings of the
Board. Failure to give 'such notice shall not, however, render the action to be
taken or actually taken invalid.
Whenever
any director has been absent from any special Meeting of the Board, an entry in
the minutes to the effect that notice has been duly given shall be conclusive
and incontrovertible evidence that due notice of such special meeting was given
to such Director as required by law and these Bylaws.
The
transactions of any meeting of the Board, however called and noticed or
wherever held, shall be as valid as though had at a meeting duly held after
regular call and notice if a quorum be present and if, either before or after
the meeting, each of the directors not present signs a written waiver of notice
or a consent to holding such meeting or an approval of the minutes thereof. All
such waivers, consents and approvals shall be filed with the corporate records
or made a part of the minutes of the meeting.
(a) The minutes, minutes proposed for
adoption that are marked to indicate drat status, or a summary of the minutes
of any meeting of the Board, other than an executive session, shall be
available to Association Members within thirty (30) days of the meeting. The
minutes, proposed minutes, or summary minutes shall be distributed to any
Member upon request and upon reimbursement of the Association's cost in mating
that distribution.
(b) Association Members shall be notified in
writing at the time that the pro forma budget described in the Financial
Reports Section entitled "Budgets" hereinafter is distributed or at
the time of any general mailing to the entire membership of the Association of
their right to have copies of the minutes of meetings of the Board and how and
where those minutes may be obtained.
Subject
to other provisions of the Declaration and to the limitations of the Articles
of Incorporation, these Bylaws and the California Nonprofit Mutual Benefit
Corporations Code as to action to be authorized or approved by the Members, all
corporate powers shall be exercised by or under the authority of, and the
business and affairs of the Association shall be controlled by, the Board.
The
powers expressly provided within this Article are without prejudice to the
general powers of the section immediately above, but shall be subject to the
same limitations.
The
Board's powers and duties relating to enforcement shall be as follows:
(a) To enforce the provisions of the
Declaration, the Articles of Incorporation and Bylaws of the Association, the
rules and regulations adopted by the Board and the provisions of any agreement
to which the Association is a party; and,
(b) To initiate and execute disciplinary
proceedings against members of the Association, as set forth in the
Declaration, for violation of the provisions of the Articles, Bylaws, the
Declaration and the rules and regulations adopted by the Board.
With
respect to the business and property of the Association, the Board shall have
the following powers and duties:
To conduct, manage and control the affairs and business of
the Association, and to make such rules and regulations therefor not
inconsistent with law, the Articles of Incorporation, the Bylaws or the
Declaration as they deem best, including rules and regulations for the
operation of the Association Area by the Association, including limiting the
number of an Owner's guests who may use any recreational facilities;
To manage, operate, maintain and repair the Association
Area and all improvements located thereon, including the-restoration and.
replacement of any or all of the buildings, structures or improvements which
are part of the Association Area at any time and from time to time as the
Board. may determine desirable or necessary; and to make capital expenditures
for and on behalf of the Association; provided, that the Association may not
incur aggregate expenditures for capital improvements construction,
installation or acquisition to the Association Area in any fiscal year in
excess of five percent (5%) of the budgeted gross expenses of the Association
for that fiscal year without the vote or written assent of a majority of the
voting power of the Association residing in members other than the Declarant,
except as allowed in the Declaration upon damage or destruction; and,
To enter into any Residential Lot as may be necessary for
the purpose of carrying out any of the powers or duties of the Board as herein
set forth and as set forth in the Declaration, including such entry as may be
necessary in connection with the construction, maintenance or emergency repair
of the Association Area, at any reasonable hour and, except in the case of
emergency, after reasonable notice as more fully described in the Declaration.
The
Board shall have the power to borrow money and incur indebtedness for the
purposes of the Association, and to cause to be executed and delivered
therefor, in the corporate name, promissory notes, bonds, debentures, deeds of
trust, mortgages, pledges, hypothecation's or other evidences of debt and
securities therefor, and to sell Association Area for the benefit of all of the
Owners and their Mortgagees, as their respective interests may appear, at such
price and upon such terms as the Board may determine reasonable; provided,
however, that the Board shall not have the power to borrow money for the
Association during any fiscal year in excess of the aggregate sum of, nor to
sell during any fiscal year property of the Association having an aggregate
fair market value greater than five percent (5%) of the budgeted gross expenses
of the Association for that fiscal year without the vote or written assent of a
majority of the voting power of each class of Members of the Association. After
conversion of the Class B membership to Class A membership, the Board shall not
have the power to borrow money for the Association during any fiscal year in
excess of the aggregate sum of, nor to sell during any fiscal year property of
the Association having an aggregate fair market value greater than five percent
(5%) of the budgeted gross expenses of the Association for that fiscal year
without the vote or written consent of (i) a majority of the total voting power
of the Association and (ii) a majority of the total voting power of the Members
other than the Declarant.
Provided
the areas herein apply to this Project, the Board shall have the following
powers and duties:
(a) To pay all charges for water,
electricity, gas, CATV and other utility services for the Association Area and,
to the extent not separately metered or charged, for each Residential Lot; and,
(b) To pay any taxes and governmental
special assessments which are or could become a lien on the Association Area or
any portion thereof.
(c) To fix, levy, collect and enforce
assessments as set forth in the Declaration.
(a) The Board shall not expend funds
designated as reserve funds for any purpose other than the repair, restoration,
replacement or maintenance of, or litigation involving the repair, restoration,
replacement or maintenance of major components which the Association is
obligated to repair, restore, replace, or maintain and for which the reserve
fund was established. However, the Board may authorize the temporary transfer
of money from a reserve fund to the Association's general operating fund to
meet short term cash flow requirements or other expenses, provided the Board
has made written finding, recorded in the Board's minutes, explaining the
reasons that the transfer is needed, and describing when and how the money will
be repaid to the reserve fund. The transferred funds shall be restored to the
reserve fund within one (1) year of the date of the initial transfer, except
that the Board may, upon making a finding supported by documentation that a
temporary delay would be in the best interests of the Project, temporarily
delay .the restoration until the time which the Board reasonably determines to
be necessary. The Board shall exercise prudent fiscal management in delaying
restoration of these funds to the reserve account, and shall, if necessary,
levy a Special Assessment to recover the fall amount of the expended funds
within the time limits required herein. This Special Assessment is subject to
the limitation imposed by Civil Code Section 1366. The Board may, at its
discretion, extend the date the payment on the Special Assessment is due.• any
extension shall not prevent the Board from pursuing any legal remedy to enforce
the collection of an unpaid Special Assessment.
(b)
When the decision is made to use
reserve funds or to temporarily transfer money from the reserve fund to pay for
litigation, the Association shall notify the Members of that decision pursuant
to Corporation Code Section 5016, as it may from time to time be amended,
within thirty (30) days from the date of such decision, and of the availability
of ongoing accountings of those expenses. The Board shall make an accounting of
expenses related to the litigation on at least a quarterly basis, which
accounting(s) shall be distributed to all Members via U.S. Mail in the same
manner as prescribed for "Notice" in accordance with the provisions
therefor contained in the Section entitled "Notice" of the
Declaration.
The Board, with the appropriate assent, shall have the
power and duty to contact and pay for ire, casualty, liability, fidelity and
other insurance adequately insuring the Association and Owners With respect to
the Association Area and the affairs of the Association, which shall include
bonding of the Members of any management body. Any provision to the contrary
herein notwithstanding, so long as FNMA or FHLMC holds a Mortgage on or owns a
Residential Lot, the Association shall continuously maintain in effect such
casualty and liability insurance and fidelity bond, meeting all requirements
and containing such coverage and endorsements as may be required from time to
time by FNMA or FHLMC. Such casualty insurance shall include, but not be
limited to, a master or blanket policy with full replacement cost coverage and
an agreed value endorsement. Whether or not FNMA or FHLMC holds any Mortgage, fidelity
insurance shall be in the form of a bond, naming the Association as obligee,
written in an amount equal to at least the estimated maximum of funds,
including reserves in the custody of the Association or the management agent at
any given time during the term of the fidelity bond, to protect against misuse
and misappropriation of Association property by Members of the Board, officers
and employees of the Association, any administrator and any management agent
and his employees whether or not any such persons are compensated for their
services. However, the bond should not be less than a sum equal to three (3)
months aggregate assessments on all Residential Lots plus reserve funds; and,
The Board, with the appropriate assent, shall have the
power and duty to contract and pay for goods and services relating to the
Association Area, and to employ personnel necessary for the operation and
maintenance of the same, including legal and accounting services. Anything
herein to the contrary notwithstanding:
A. CONTRACT WITH A
THIRD PERSON.
That the term of any contract with a third person for
supplying goods or services to the
Association Area or for the Association shall not exceed a term of one (1) year
unless a longer term is approved with the assent, by vote at a meeting of the
Association or by written ballot without a meeting pursuant to Corporations
Code Section 7513, of a simple majority of the membership, other than the
Declarant, constituting a quorum consisting of more than 50 percent of the
voting power of the Association other than the Declarant, with the following
exceptions:
B. CONTRACT WITH A
PUBLIC UTILITY.
A contract with a public utility company for materials or
services the rates for which are regulated by the Public Utilities Commission
may exceed a term of one (1) year so long as it does not exceed the shortest
term for which the public utility contracts at the regulated rate;
C. CONTRACT FOR
PREPAID INSURANCE.
A contract for prepaid casualty and/or liability insurance
policies may be for a term of not to exceed three (3) years, provided that the
policy permits short rate cancellation by the Association;
D. CABLE OR
SATELLITE TELEVISION SERVICES.
Agreements for cable television services and equipment or- satellite
dish television services and equipment of not to exceed five (5) years duration,
provided that the supplier is not an entity in which the Declarant has a direct
or indirect ownership interest of ten percent (10%) or more.
E. SALE OR
LEASE OF ALARM SYSTEMS.
Agreements for sale or lease of burglar alarm and fire alarm equipment,
installation and service not to exceed five (5) years duration, provided that
the supplier or suppliers are not entities in which the Declarant has a direct
or indirect ownership interest of ten percent (10%) or more.
F. CONTRACT TERMINATION.
A contract for a term not to exceed three years that is
terminable by the Association after no longer than one year without cause;
penalty or other obligation upon ninety (90) days written notice of termination
to the other party.
G. VA OR FHA APPROVED MANAGEMENT CONTRACTS.
A management contract, the terms of which have been
approved by the U.S. Department of Veterans Affairs or the Federal Housing
Administration may exceed a term of one (1) year.
Any agreement for management of the Project, and any other
contract providing for services by the Declarant, shall be terminable for cause
upon thirty (30) days written notice, and without cause or payment of a
termination fee upon ninety (90) days, or fewer, written notice and shall have
a term of not more than one (1) year, renewable with the consent of the
Association and he management agent -
The Board shall not terminate professional management or
administration of the Project and assume self-management, when professional
management had been required previously by an Eligible Mortgage Holder, without
the prior written approval of Mortgagees holding seventy-five percent (75%) or
more of the First Mortgages on Residential Lots;
Provided
that FNMA or FHLMC, or any Eligible Mortgage Holder or Eligible Insurer has any
mortgage secured by any part of the Project, the Board shall have the following
powers and duties:
To provide any Eligible Mortgage Holder or Eligible
Insurer, after written request therefrom to the Association, identifying the
name and address of the holder, insurer or guarantor and the Residential Lot
number or address, with timely written notice of:
(a) Any
condemnation loss or any casualty loss which affects a material portion of the
Project or any Residential Lot on which there is a first Mortgage held, insured
or guaranteed by such Eligible Mortgage Holder or Eligible Insurer, as applicable.
(b) Any
default in the performance by an Owner of any obligation under the Project
Documents not cured within sixty (60) days.
(c) Any
lapse, cancellation or material modification of any insurance policy or
fidelity bond maintained by the Association.
(d) Any
proposed action which would require the consent of a specified percentage of
Eligible Mortgage Holders as required in these Bylaws or the Declaration.
To
give timely written notice to FHLMC (in care. of the servicers of FHLMC loans
on Residential Lots) of any loss to or taking of the .Association Area if such
loss or taking exceeds $10,000, and of any damage to a Residential Lot if such
damage exceeds $1,000; provided FHLMC funds are secured by any part of the Project.
To
give timely written notice to all Eligible Mortgage Holders of any substantial
damage to or destruction of any Residential Lot or any part of the Association
Area and, if any Residential Lot, or any portion thereof, or the Association
Area, or any portion thereof, is made the subject of any condemnation or
eminent domain proceeding or is otherwise sought to be acquired by a condemning
authority, to give timely written notice to all-Eligible Mortgages Holders of
any such proceeding or proposed acquisition.
With
regards to the financial reports for the Project, the Board shall have the
following powers and duties:
To prepare or cause to be prepared a pro-forma operating
budget ("Budget") for the Association for the immediately ensuing and
each succeeding fiscal year of the Association, a copy of which shall be
distributed personally or by mail to each of the Members of the Association not
fewer than forty-five (45) days nor more than sixty (60) days prior to the
beginning of the fiscal year to which the budget relates. Said Budget shall
include all of the following
(a) The
estimated revenue and expenses on an accrual basis.
(b) A summary
of the Association's reserves based upon the most recent review or study
conducted pursuant to the Section entitled "Reserve Study"
hereinafter, which shall be printed in bold type and include the following:
(1) The current estimated replacement cost, estimated remaining life and
estimated useful life of each Component ("Component," for purposes of
this Section shall be as defined in the Section hereinafter entitled
"Reserve Study").
(2) As of the end of the fiscal year for which the Reserve Study is
prepared: (i) the current estimate of the amount of cash reserves necessary to
repair, replace, restore or maintain the Components (hereafter, "Cash
Reserves"), (ii) the current amount of accumulated cash reserves actually
set aside to repair, replace, restore or maintain the Components (hereafter,
"Accumulated Reserves"), and (iii) the percentage that the
Accumulated Reserves is of the Cash Reserves (in other words, Accumulated
Reserves divided by Cash Reserves).
(3) A statement as to whether the Board has determined or anticipates
that the levy of one or more Special Assessments will be required to repair,
replace or restore any Component or to provide adequate reserves therefor.
(4) A general statement setting forth the procedures used by the Board
in the calculation and establishment of such reserves to defray the costs of
repair, replacement or additions to the Components.
(5) The foregoing summary of the Association's reserves shall not be
admissible in evidence to show improper financial management of an Association,
provided that other relevant and competent evidence of the financial condition
of the Association is not made inadmissible pursuant to Civil Code Section
1365.
To cause a financial statement of the affairs of the
Association to be made and distributed to Members pursuant to Section 1365 of
the California Civil Code, as it may be amended from time to time, including:
(a) A
balance sheet as of an accounting date which is the last day of the month
closest in time to six (6) months from the date of closing of the first sale of
a Residential Lot in the Project, and an operating statement for the period
from the date of the first closing to the said accounting date, shall be
distributed within sixty (60) days after the accounting date. This operating
statement shall include a schedule of assessments received and receivable
identified by the numbers of the Residential Lots and the name or names of the
Owners assessed.
(b) An annual
report consisting of the following to be distributed within one hundred twenty
(120) days after close of the Association's fiscal year:
(1) A balance sheet as of the end of the fiscal
year.
(2) An operating (income expense) statement for the
fiscal year.
(3) A statement of changes in financial position
for the fiscal year.
(4) Any information required to be reported under
Section 8322of the California Corporations Code or any amendment thereof
(5) For any fiscal year in which the gross income
to the Association exceeds $75,000.00, a review of the annual report referred
to in this Section shall be prepared in accordance with generally accepted,
accounting principles by a licensee of the California State Board of
Accountancy. The foregoing notwithstanding, any Eligible Mortgage Holder shall
be entitled, upon written request, to have an audited financial statement for
the immediately preceding fiscal year prepared at its sole expense if one is
not otherwise available.
(c) If the
annual report described above is not prepared by an independent accountant, it
shall be accompanied by the certificate of an authorized officer of the
Association that the statements were prepared without audit or review from the
books and records of the Association.
(d) In
addition to financial statements, the governing body shall annually distribute
during the sixty (60) day period immediately preceding the beginning of the
Association's fiscal year, a statement of the Association's policies and
practices in enforcing its remedies against Members for defaults in the payment
of Regular and Special Assessments including the recording and foreclosing of
liens against Members' Residential Lots.
To prepare or cause to be prepared a reserve study
("Reserve Study") for the second (2nd) fiscal year of the
Association, and thereafter, once every three (3) years. The term "Reserve
Study," as used in these Bylaws and the other Project Documents, shall
mean: a reasonably competent and diligent visual inspection of the accessible
areas of the major components in the Project, which the Association is
obligated by the Declaration and any other Project Document, to repair,
replace, restore or maintain as part of a study of the reserve account
requirements of the Project. The Reserve Study shall include at a minimum the
following:
(a) Identification of
the major components which the Association is obligated to repair, replace,
restore or maintain, which, as of the date of the study, have a remaining
useful life of less than 30 years (hereafter, "Component(s)").
(b) Identification of
the estimated remaining life and estimated useful life of each Component.
(c) An
itemized estimate of the cost of repair, replacement, restoration or
maintenance costs of each Component, both currently and at the end of its useful
life.
(d) An
estimate of the total annual contribution (and
monthly representation) necessary to defray the cost to repair, replace,
restore or maintain each Component during and at the end of its useful life,
after subtracting total reserve funds as of the date of the Reserve Study.
(e) As of the
end of the fiscal year for which the reserve study is prepared: (1) the current
estimate of the amount of cash reserves necessary to repair, replace, restore
or maintain the Components (hereafter, "Cash Reserves"), (2) the
current amount of accumulated cash reserves actually set aside to repair,
replace, restore or maintain the Components (hereafter, "Accumulated
Reserves"), and (3) the percentage that the Accumulated Reserves is of the
Cash Reserves (in other words, Accumulated Reserves divided by Cash Reserves).
In
lieu of the distribution of the Budget described in the Section entitled
"Budget" hereinabove, the Board of Directors may elect to distribute
a summary of said Budget to all of the Association's Members with a
"written notice" on the front page of the Budget summary printed in
at least 10-point bold type stating that the Budget is available at the
business office of the Association or at another suitable location within the
boundaries of the Community and that copies will be provided upon request and
at the expense of the Association. If any Member requests a copy of the Budget
to be mailed to the Member, the Association shall provide the copy to the
Member by first-class United States mail at the expense of the Association and
delivered within five days.
To
cause to be prepared and to review, on at least a quarterly basis, the following
financial statements of the Association:
(a) A current reconciliation of the operating
accounts.
(b) A current reconciliation of the reserve
accounts.
(c) The current year's actual
reserve revenues and expenses compared to the current year's budget.
(d) The latest account statement prepared by the
financial institutions where the Association has its operating and reserve
accounts.
(e) An income and expense statement for the
operating and reserve accounts.
The
Board shall have the following additional powers and duties:
To delegate any of its powers hereunder to others including
Committees, officers, employees, or agents. Such delegation may include the
ability to enter into any contract or to execute any instilment in the name and
on behalf of the Association, subject to all the limitations contained in the
Residential Lot documents. The authority delegated may be general or defined to
specific instances; and unless so authorized by the Board, no officer, agent or
employee shall have any power or authority to bind the Association by any
contract or engagement or to pledge its credit or to render it liable for any
purpose or to any amount.
To supervise, select and remove any or all officers, agents
and employees of the Association, and to prescribe such powers and duties for
them as may not be inconsistent with law, the Articles, these Bylaws or the
Declaration, and to see that their duties are properly performed, and, subject
to the provisions of the section entitled "Term of Office" herein, to
fix their compensation.
(a) To prosecute or defend, in the name of
the Association, any action affecting or relating to the Association Area or
the property owned by the Association, and any action in which all or
substantially all of the Owners have an interest.
(b) To institute, defend, settle or
intervene on behalf of the Association in litigation, arbitration, mediation,
or administrative proceedings in matters pertaining to (1) enforcement of the
governing instruments, (2) damage to the Association Area, (3) damage to the
Residential Lots that the Association is obligated to maintain or repair, or
(4) damage to the Residential Lots, which arises out of, or is integrally
related to, damage to the Association Area that the Association is obligated to
maintain or repair.
To appoint a Trustee to enforce assessment liens by power
of sale as provided in the Declaration and in Civil Code Section 1367.
To change the principal office for the transaction of the
business of the Association from one location to another within the same
county.
To sell property owned by the Association for the benefit
of all of the Owners and their Mortgagees, as their respective interests may
appear, at such price and upon such terms as the Board may determine
reasonable, subject to the limitations contained in the section hereinbefore
entitled "Indebtedness; Sale of Property."
To cause to be kept a complete record of all its acts and
affairs and to present a statement thereof to the Members at the annual meeting
of the Members, or at any special meeting when such statement is requested in
writing by one-fourth (1/4) of the Class A Members; and to keep adequate and
correct books and records of account, minutes of proceedings of its Members,
Board and committees, and a record of its Members giving their names and
addresses and classes of membership.
To provide written permission to duplicate the official
copy of Project building plans maintained by the building department.
To grant easements under, through and over the Association
Area which are reasonably necessary to the ongoing development and operation of
the Project for, but not limited to, utilities, cable television, water, and
sewer facilities.
In addition to any other power contained herein, the
Association may exercise the powers granted to a nonprofit mutual benefit
corporation as enumerated in Corporations Code Section 7140.
The
Board of Directors of the Association • shall be prohibited from taking any
action in violation of any provision in the Project Documents, except with the
vote or written consent of (i) a majority of the Members of each Class A and
Class B during the time the two-class voting structure is in effect; or (ii) a
majority of the Members of the Association including at least fifty-one percent
(51%) of Association Members other than Declarant after conversion to a single
Class A voting membership. In addition, the Board is further prohibited from
taking any action in violation of any State, County or City statute, law,
ordinance or regulation.
The
officers of the Association shall be a President, a Vice President, a Secretary
and a Chief Financial Officer. The Association may also have, at the discretion
of the Board, one (1) or more assistant Secretaries, one (1) or more assistant
Chief Financial Officers and such other officers as may be appointed in
accordance with the provisions of the section hereinafter entitled
"Subordinate Officers." Officers other than the President need not be
directors. One (1) person may hold two (2) or more offices, except those of
President and Secretary simultaneously.
The
officers of the Association shall be chosen annually by the Board, and each
shall hold his office until he shall resign, or shall be removed or otherwise
disqualified to serve, or his successor shall be elected and qualified.
The
Board may appoint such other officers as the business of the Association may
require, each of whom shall hold office for such period, have authority and
perform such duties as are provided in these Bylaws or as the Board may from
time to time determine.
(a) Any officer may be removed, either
with or without cause, by a majority of the directors at the time in office, at
any regular or special meeting of the Board or, except in case of an officer
chosen by the Board, by any officer upon whom such power of removal may be
conferred by the Board.
(b)
Any officer may resign at any
time by giving written notice to the Board or the President, or to the
Secretary of the Association. Any such resignation shall take effect at the
date of the receipt of such notice or at any later time specified therein; and,
unless otherwise specified therein, the acceptance of such resignation shall
not be necessary to make it effective.
10.5. VACANCIES.
A
vacancy in any office because of death, resignation, disqualification or any
other cause, other than a vacancy created by removal, may be filled by
appointment by the Board. A vacancy created by removal of a director can be filled
only by election of the Members. The officer so appointed shall serve for the
remainder of the term of the officer he or she replaces.
The
President shall be the chief executive officer of the Association and shall,
subject to the control of the Board, have general supervision, direction and
control of the business and officers of the Association. He shall preside at
all meetings of the Members and at all meetings of the Board. He shall be, by
virtue of his office, a Member of all committees, and shall have the general
powers and duties of management usually vested in the office of President of a
corporation, and shall have such other powers and duties as may be prescribed
by the Board or by these Bylaws. The President shall see that orders and
resolutions of the Board are carried out and shall sign all leases, mortgages,
deeds, written instruments and all evidences of indebtedness, including without
limitation, promissory notes, checks, drafts or other orders for payment of
money, as provided in the Section entitled "Checks, Drafts, Etc."
herein.
In
the absence or disability of the president, the Vice President shall perform
all the duties of the President, and when so acting shall have all powers of
and be subject to all the restrictions upon the President. The Vice President
shall have such other powers and perform such other duties as from time to time
may be prescribed for him by the Board or by the Bylaws.
(a) The Secretary shall keep, or cause to
be kept, a book of minutes at the principal office or such other place as the
Board may order of all meetings of directors and Members, with the time and
place of holding, whether regular or special and if special how authorized, the
notice thereof given, the names of those present at the directors' meetings,
the number of Member present or represented at a meeting of Members meetings
and the proceedings thereof.
(b) The Secretary shall give, or cause to
be given, notice of all the meetings of the Members and of the Board required
by the Bylaws or by law to be given, and he shall keep other powers and perform
such other duties as may be prescribed by the Board or the Bylaws.
(a) The Chief Financial Officer shall keep
and maintain, or cause to be kept and maintained, adequate and correct accounts
of the properties and business transaction of the Association, including
account of its assets, liabilities, receipts, disbursements, gains, losses,
capital and surplus. The books of account shall at all reasonable times be open
to inspection and copying by any Director or his duly authorized
representative.
(b) The Chief Financial Officer shall sign
all evidences of indebtedness, including without limitation, promissory notes,
checks, drafts or other orders for payment of money, as provided in the Section
entitled "Checks, Drafts, Etc." herein, and shall deposit all moneys
and other valuables in the name, and to the credit, of the Association with
such depositories as may be designated by the Board. He shall disburse the
funds of the Association as may be directed by resolution of the Board, shall
render to the President and directors, whenever they request it, an account of
all of his transactions as Chief Financial Officer and of the financial
condition of the Association, and shall have such other powers and perform such
other duties as may be prescribed by the Board or the Bylaws.
(c) The duties of the Chief Financial
Officer relating to the collection and disbursement of Association funds herein
may be performed by a management company or such other agent as may be approved
by the Board.
A
director, officer, committee member, employee or other agent of the Association
who is a party to or is threatened to be made a party to any proceeding
(including a proceeding by or on behalf of the Association) because he or she
is or has been a director, officer, committee member, employee or agent of the
Association shall be indemnified by the Association against all expenses and
liability actually and reasonably paid or incurred in connection with the
proceeding to the maximum extent permitted by the California Nonprofit Mutual
Benefit Corporation Law and the provisions of California Civil Code Section
1365.7. Terms used in this Article shall have the same meaning as in Section
7237 of the California Corporations Code or any successor statute or law.
Upon
written request to the Board by any person seeking indemnification, the Board
shall promptly determine whether the applicable standard of conduct set forth
in the California Nonprofit Mutual Benefit Corporation Law has been met. If so,
the Board shall authorize indemnification. If the Board cannot authorize
indemnification because the number of directors who
are parties to the proceeding with respect to which indemnification is sough
prevent a quorum of directors who are not parties to the proceeding, the Board
shall promptly call a special meeting of Members. At the meeting, the Members
shall determine whether the applicable standard of conduct set forth in the
California Nonprofit Mutual Benefit Corporation Law has been met. If so, the
Members shall authorize indemnification. Members or other persons seeking to be
indemnified shall not be entitled to vote on the question of indemnification.
Except
as otherwise determined by the Board in a specific instance, expenses incurred
by a director, officer, committee member, employee or agent seeking
indemnification under Section 11.2 above shall be advanced by the Association
prior to the final disposition of the proceeding upon receipt of an undertaking
by or on behalf of the director, officer, committee member, employee or agent
to repay the amount unless it is ultimately determined that the person is not
entitled to be indemnified by the Association.
(a) All checks, drafts or other orders for
payment of money, notes or other evidences of indebtedness, issued in the name
of or payable to the Association, shall be signed or endorsed by the President
and Chief Financial Officer of the Association, or by such person or persons
and in such manner as from time to time shall be determined by resolution of
the Board pursuant to the subsection entitled "Other Powers" within
the section herein entitled "Additional Powers and Duties of Board".
(b) The foregoing notwithstanding, the
signature of at least two (2) persons who shall be Members of the Board or, one (1) officer who is not a Member of
the Board and a Member of the Board, shall be required for the withdrawal of
moneys from the Association's reserve accounts.
(c) As used in this Article, "reserve
accounts" means moneys that the Board has identified from its annual
budget for use to defray the future repair or replacement of, or additions to,
those Association Area components of the Project which the Association is
obligated to maintain pursuant to the section entitled "Management and
Control" herein.
The
fiscal year of the Association shall begin on the 1st day of June
and end on the 31st day of
May of each year, except that the first fiscal year shall begin on the date of
incorporation of the Association. However, the fiscal year of the Association
is subject to change from time to time as the Board shall determine.
The
Association shall keep in its principal office for the transaction of business,
or at such other place within the Project as the Board shall prescribe, the
original or a copy, including any amendments, of the Bylaws certified by the
Secretary, the Declaration, Articles of Incorporation, Rules and Regulations, a
membership register which shall include the members' mailing address and
telephone numbers, books of account and copies of minutes of all Membership,
Board and Committee meetings, all of which, other than minutes, proposed
minutes or summary minutes of a Board executive session, shall be made
available for inspection and copying by any Member of the Association, or by
any Member's duly appointed representative and by all first Mortgagees, at any
reasonable time and for a purpose reasonably related to his interest as a
Member or Mortgagee, and as provided for in Corporations Code Sections 8330
through 8338, inclusive. The Board shall establish reasonable rules with
respect to:
(a) Notice to be given to the custodian of
the records by the Member or Mortgagee desiring to make the inspection
(b) Hours and days of the week when such
an inspection may be made
(c) Payment of the costs of reproducing copies
of documents requested
(d) Every Director shall have the absolute
right at any reasonable time to inspect all books, records and documents of the
Association and the Association Area. The right of inspection by a Director
shall include the right at his expense to make extracts and copies of
documents.
Upon
written request from an Owner or his duly authorized representative, the
Association shall, within ten (10) days of the mailing or delivery of the
request, provide the Owner of a Residential Lot with:
(a) A copy of the Declaration, Bylaws,
Articles of Incorporation and Rules Regulations, if any.
(b) A copy of the most recent financial
reports, as called for in the section entitled "Financial Reports"
herein.
(c) A statement in writing from an
authorized representative of the Association as to the amount of any
assessments levied upon the Owner's interest in his Residential Lot which are
unpaid on the date of the Statement. The statement shall also include true
information on late charges, interest and costs of collection which, as of the
date of the statement, are or may be made a lien upon the Owner's interest in
the Project pursuant to California Civil Code Section 1367, or any successor
statute or law. A properly executed certificate of the Association as to the
status of assessments on a Residential Lot is binding upon the Association as
of the date of its issuance.
(d) The Association may charge a fee for
this service, which shall not exceed the reasonable costs to prepare and
reproduce the requested items.
In the event that the improvements to
be installed by Declarant on the Association Area have not been completed prior
to the issuance by the California Department of Real Estate of a Public Report
covering the Project or any portion thereof, and in the further event that the
Association is the obligee under a bond to secure performance by the Declarant
to complete such improvements, then if such improvements have not been
completed and a Notice of Completion filed within sixty (60) days after the
completion date specified in the Planned Construction Statement appended to the
bond, the Board shall consider and vote upon the question of whether or not to
bring action to enforce the obligations under the bond. If the Association has
given an extension in writing for the completion of any such improvement then
the Board shall consider and vote on said question if such improvements have
not been completed and a Notice of Completion filed within thirty (30) days
after the expiration of the extension period. In the event that the Board
determines not to take action to enforce the obligations secured by the bond,
or does not vote on the question as above provided, then, in either such event,
upon petition signed by Members representing not less than five percent (5%) of
the total voting power of the Association, the Board shall call a special
meeting of the Members to consider the question of overriding the decision of
the Board or of requiring the Board to take action on the question of enforcing
the obligations secured by the bond. Said meeting of Members shall be held not
less than thirty-five (35) days or more than forty-five (45) days following
receipt of the petition. At said meeting a vote of a majority of the voting
power of the Members, excluding the vote of Declarant, to take action to
enforce the obligations under the bond shall be deemed to be the decision of
the Association, and the Board shall thereafter implement the decision by
initiating and pursuing appropriate action in the name of the Association.
(a) During
the period of time prior to conversion of the Class B membership in the
Association to Class A membership, new Bylaws may be adopted or these Bylaws
may be amended or repealed by the vote of the Members entitled to exercise a
majority or more of the voting power of each class of Members of the
Association or by the written assent of such Members. After conversion of the
Class B membership to Class A membership in the Association, these Bylaws may
be amended or repealed by the vote of Members entitled to exercise (i) sixty seven
percent (67%) of the voting power of the Association, and (ii) at least
sixty-seven percent (67%) of the voting power of the Members of the Association
other than Declarant. However, the percentage of voting power necessary to
amend a specific clause or provision shall not be less than the prescribed
percentage of affirmative votes required for action to be taken under that
clause. Anything herein stated to the contrary notwithstanding, no
"material amendment" (as more fully set forth in the section of the
Declaration entitled "Amendments") may be made to these Bylaws
without the prior written consent of Eligible Mortgage Holders who represent at
least fifty-one percent (51%) of the votes of Residential Lots which are subject
to mortgages held by such Eligible Mortgage Holders Mortgage Holders; provided
further, that so long as there remains a Class B membership in the Association,
any amendment to these Bylaws shall require the prior approval of the VA. A
drat of any amendment should be submitted to the VA for its approval prior to
its approval by the membership of the Association. An addition or amendment to
this document shall not be considered material if it is for the purpose of
correcting technical errors, or for clarification only.
(b) With
the exception of the VA and FHA, an Eligible Mortgage Holder or Eligible
Insurer, who receives a written request to consent to additions or amendments
requiring consent under this provision who does not deliver or post to the requesting
party a negative response within thirty (30) days after such receipt shall be
deemed to have consented to such request, provided that notice was delivered by
certified or registered mail, with a "return receipt" requested.
(c) To
the extent that the provisions set forth in these Bylaws are intended to comply
with the provisions of the Common Interest Development Act as set forth at
Civil Code Section 1350 et seq. ("CID Act"), and any other statutory
law, upon any changes to the CID Act or other statutory law relating to such
provisions of these Bylaws, the Board shall comply with such provisions of the
CM Act and statutory law, and the Board shall have the right to attach to these
Bylaws any changes required as a result of the changes to the CID Act or other
statutory law without any vote of the Members.
The
undersigned hereby certifies:
1. That
he or she is the sole incorporator of AMES RANCH OWNERS ASSOCIATION, a California
non-profit mutual benefit corporation; and
2. That
the foregoing Bylaws constitute the Bylaws of said corporation as adopted by
the incorporator on April 25, 2003.
INCORPORATOR:
I, the
undersigned, do hereby certify:
1. That
I am the duly elected and acting Secretary of AMES RANCH OWNERS ASSOCIATION,. a
California non-profit mutual benefit corporation; and
2. That
the foregoing Bylaws constitute the Bylaws of said corporation duly adopted at
the meeting of the Board of Directors thereof duly held on, ________ .
IN
WITNESS WHEREOF, I have hereunto subscribed my name this date ________.
Secretary: